BOARD MINUTES

SPRUCE CREEK TRAILS ASSOCIATION, INC.

Regular Meeting of the Board of Directors

Date:  March 25, 2006

Directors in Attendance -  Constituting a quorum of the full Board.

                 Tom Jancek                           Ricky Rains

                Ruth Watson                        Tom Pickard         

                Brenda Hyde                         Mike Smith

 Members Absent –  Don Mitchell, Michelle Fleenor, Jackie Goldsmith

 Call To Order :                    The meeting was called to order by  President, Mike Smith                        

 minutes:                                Tom Jancek made the motion to accept the September 24, 2005 minutes, seconded by Ricky Rains.  They were approved and made a part of the Corporate Records. 

Treasurer’s Report            The Treasurer’s Report was given, Tom Jancek made the motion to accept, seconded by Brenda Hyde.  It was approved and made a part of the corporate records..

 COMMITTEE  REPORTS:

Insurance:            There was no report.    The Tennessee Equine Liability signs have been posted and the Liability Waiver will be changed.

               Trail:                     Tom Pickard has replaced Jack Peters as Trail Chairman.  They are currently assessing the trails in the Spruce Creek area and deciding what trails need to have work.  The logging on the Gernt property has changed many of the trails, but that should be over soon.  As soon as the loggers move out, new signs will be put up.  Some of the work that was done in the fall needs to be touched up with new gravel and in some places new fabric and stone.

                                Tom Jancek made the motion to pay the fuel costs for the tractors that do trail work. The motion carried.

                                There will be a work day at Big South Fork on April 1 to work on the Sawtooth trail.  This will be in conjunction with Timber Ridge Campground and Big South Fork   

Public Liaison:     No report given.

Fund Raising:      Sometime during the year there will be a Chili Cook Off and a Spaghetti Supper.  It was decided to hold a yard sale again at the Pavilion over Memorial Day weekend if  interest is shown.  Each participant will be asked to donate 10% of their take for the pavilion.

                                Brenda Hyde suggested putting an October deadline date for recipes for the Cookbook.

Information:         The newsletter will be sent via mail, e-mail and website.  It was suggested we put the website address in the newsletter.

Nominating:         There are 4 names to be voted on by the members.  Dues must be paid by April 10^th in order to be eligible to vote.  Ballots will go out with the April newsletter with the ballots having a deadline date of May 15^th.  New board members will be announced at the May annual meeting

Old Business:                 Trail Deeds.  Ricky Rains said they are in progress..

                                 Liability Waivers.  Mike Smith will take the Liability Waiver draft and condense it to 1 page and will  add  L&M Land Co., Big South Fork Properties, Estate of Bruno Gernt, and John Sloan.  This will cover the adjacent land owners.

                                Tennessee Liability Equine signs have been posted at various trail heads and will be placed at the Pavilion.  

 New Business:               Ken Pasternack will make trail maps using his GPS and computer.  Tom Pickard made the motion to reimburse Ken for his expenses.  Mike Smith will make color copies after they get the Spruce Creek section done.  Tom Jancek made the motion to ask LDS Web Designs to be consultants on getting the computer work done if needed.

 The restrooms will be completed after April 15^th.  The fixtures and doors have been purchased.  The metal will be ordered by April 10^th.  Tom Jancek will coordinate the workers, plumber and electrician.

 There will be monthly board meetings from March thru October.

 Tom Pickard has replaced Jack Peters on the Board.  Jack has sold his Spruce Creek property and is no longer eligible to the Board.

 Tom Jancek made the motion to adjourn at 11:00, seconded by Tom Pickard.

Submitted by                                                        Certified by

Ruth Watson, Secretary                                     Mike Smith, President

Spruce Creek Trail Association