July 2005

BOARD MINUTES

SPRUCE CREEK TRAILS ASSOCIATION, INC.
Minutes of the Regular Meeting of the Board of Directors

Directors in Attendance - Constituting a quorum of the full Board.

Tom Jancek Ricky Rains
Ruth Watson Don Mitchell
Mike Smith
Brenda Hyde


Members Absent – Jackie Goldsmith, Jack Peters, Michelle Flenor

Call To Order : The meeting was called to order by President , Mike Smith

Minutes: The minutes of the May 25, 2005 meeting were approved after the change of the date and . and made a part of the corporate records.

Treasurer’s Report The Treasurer’s Report presented by Ruth Watson was approved and is hereby
Made a part of the corporate records.


COMMITTEE REPORTS:

Insurance: There was no report.

Trail: Report given by Tom Jancek. Spruce Creek was well represented at the National TrailsDay at Bandy Creek. The comments from Wally Linder, BSF, were very complimentary.

There are lots of trails to work on, but at this time there are 3 projects to be undertaken.

The Spruce Creek Trail in front of Lot 104, David Walkers, the Crocket Creek trail, and the trail to Cumberland Valley Trail near Mike Smith’s.

On the Spruce Creek Trail, Tom is to have Robert Livingston talk to Butch Blevins, Road Commissioner, to have him show us where the drainage will be. After that, we will put in a culvert, rock and membrane down to fix the marshy spot.

At the Crocket Creek Trail, we will bring in equipment to fix the ditch and move the trail to the top of the culvert on the gravel road.

There will be trail workday on Friday, September 23, and Saturday 24 after the board meeting. Hopefully, these 3 projects can be completed. Will meet at the pavilion at noon, cst on Friday. Weather Permitting. The Board meeting on the 24 will begin at 8:00 a.m. and trail work will begin after the meeting.



Public Liaison: No report



Fund Raising Proposed cook book from the Pot Luck Dinners. It will be published in the newsletter for everyone bringing a dish to the potluck, bring a recipe. These recipes will be compiled in a cookbook to be published.

Mike Smith now has the map to be put on the bandanas, but has to have it downsized. It was decided the bandanas would be sent out with the membership applications for 2006. Don Mitchell proposed to have more bandanas made up and have ads placed around the
Edge with the map in the middle. These would be sold to our membership

Don Mitchell also made the suggestion to make a calendar with a portion of the trail map and a picture of the trail. This will be discussed further when the maps are available.
Ruth Watson will bring samples of caps to the pot luck. Along with t-shirts this is an on- ` going fundraiser.

Information: Ruth Watson asked if anyone had information they wanted put in the newsletter. Ricky Rains made the suggestion to have a change of address notification and also instead of the suggestion box in the pavilion, to have everyone send their comments to the post office box. This will be published in the newsletter published in August.

On the web site, Ruth Watson, presented a bill of $315 to the Board from Shane Pendergraff for the web site. She had called LDS Web Design but had not received a call back. It was decided to leave the web site with Shane, but have him come out and give some lessons to Lois Schwartz and Ruth Watson before handing out the check.

Old Business: Trails Deeds – Taft Story to Cumberland Trailhead – Robert Livingston was not in attendance so will be discussed at the next board meeting. Ricky Rains said he would have his portion done.

Liability Waivers. Mike Smith will talk to Lois Schwartz about condensing the draft of theLiability Waiver Karen Whitehead drafted. When condensed this will be sent to Timber Ridge, Saddle Valley, Bandy Creek, Larry McMillan, and True West.



New Business: Mike Smith made the motion to complete the restrooms at the pavilion from the Spruce Creek Trails Association funds. This will be a donation. There will be more fund raisers earmarked for the restrooms, but this will allow the restrooms to be completed. There have been $1,650 donated to the restroom fund.

Mike Smith read a letter to Karen Whitehead, thanking her for her service to Spruce Creek Trails Association and the Board of Directors. This will be mailed.

Tom Jancek made the motion to adjourn the meeting, Ricky Rains seconded. Motion carried. The next Board of Directors meeting will be September 24, 2005 at 8:00 a.m. at the pavilion

Submitted by Certified by


Ruth Watson, Secretary Mike Smith, President




 

Spruce Creek Trail Association